Grant Funds Manager
- Responsible to: Assistant Director European Operations, Consultancy & Business Development
- Responsible for: Grants Officer
- Key Responsibilities: To lead an excellent grant fund management function
- Salary: WCVA Grade D - £30,785 to £34,538
- Base: Cardiff / Aberystwyth / Rhyl
- Annual leave: 25 days plus bank holidays plus five discretionary days
- Travel: Use of public transport is preferred; when this is not convenient, staff may use their own vehicles or use the car rental system. Mileage rates are paid in accordance with recommended Inland Revenue rates.
- Hours: 35 hours per week. A flexi time scheme is in operation and time off in lieu is permissible for any work required to be undertaken outside the normal hours.
- Superannuation: The post will attract a maximum contribution of 9% of annual salary to WCVA’s approved pension scheme or membership to the local authority final salary pension scheme.
- Language skills: Welsh language skills would be an asset to the post but are not considered essential.
Aim of the Post
Manage and grow WCVA’s non-European grant management function to ensure effective implementation, administration, assessment, monitoring and reporting of the funds under management including the Landfill Disposals Tax and Wales for Africa grant schemes.
- Ensure there are appropriate processes and systems in place to effectively deliver the grant funds’ agreed objectives and performance targets
- Adhere at all times to performance, audit, risk and governance policy requirements in respect of WCVA, Welsh Government and other funders requirements
- Ensure the smooth introduction of grant schemes including their promotion in liaison with Welsh Government or other funders as applicable
- Actively seek and secure new grant fund management opportunities liaising and working directly with other WCVA teams
- Undertake assessment of funding applications in accordance with WCVA’s grant management policy and procedures
- Ensure that recommendations for grant awards comply at all times with the terms and conditions of the grant through effective assessments, quality assurance processes, evaluation, and taking corrective action where needed
- Prepare and contribute to the production of data and management information to meet recording requirements, including reports to the Panel, Welsh Government, partners and other stakeholders
- Manage and co-ordinate the grant assessors to ensure effective delivery in accordance with WCVA’s procedures and criteria set by Welsh Government and other funders
- Develop and maintain links with key stakeholders and partners, extending reach within communities
- Keep abreast of policy developments linked to the funds under management including biodiversity, waste minimisation, wider environmental enhancements and international development trends.
- Provide training, information and support to potential applicants, grant holders and assessors as set out in each grant scheme contract
- Develop a bilingual communications plan with WCVA’s communications team
- Monitor and manage allocated budgets and seek opportunities to increase efficiencies and improve value for money
- This is not an exhaustive list. The post holder may be asked to carry out additional duties from time to time or, as required, by the developing needs of the service or organisation.
The following are essential skills: (candidates who cannot demonstrate these skills will not be short listed)
- A track-record of being able to provide a consistent, transparent and non-discriminatory grant assessment and award recommendation service that provides the highest quality provision to applicants whilst adhering to regulatory and contractual needs.
- Experience in the implementation, management and continuous improvement of efficient operational systems and processes including the development of online grant application and management systems
- Knowledge and experience of the Third Sector
- Knowledge of key policy areas including;
- Biodiversity environmental enhancements including waste minimisation
- International development and Wales’ contribution to the United Nations Sustainable Development Goals (SDG)
- An ability to manage and support team members in undertaking a grant assessment function to provide a consistent and coherent service
- The confidence to communicate both orally and verbally difficult grant award decisions to applicant organisations in a way that is constructive and clear
- An ability to work on your own initiative with an adaptable attitude towards altering work plans at short notice to meet changes in priorities
- Experience of managing stakeholder relationships, maintaining maximum support from stakeholders/partners
- Ability to communicate, both orally and in writing to a variety of audiences using a range of media including social media, websites, information sheets, presentations, case studies and project reports
- Good IT skills
- A commitment to equal opportunities
The following are key skills: (these skills are needed for the role but could be acquired on the job or through training within 6 months of appointment)
- Experience of providing advice and training to organisations on funding, grant application and project management best practice
- Experience of working with Welsh government departments and political representatives.
- Experience of developing and delivering training materials and resources
The following are desirable skills: (these skills are preferable, and would enhance the application)
- Welsh language skills would be an asset to the post but are not considered essential.